Information for Club Officers

Forms

All submissions must be typed, hand-written submissions will not be considered for approval! Thank you for your compliance with typed submissions. Documents are either in Adobe PDF or MS Word format. To fill in pdf format documents, you may use the typewriter feature of Adobe Acrobat. All public computing site cybrary workstations have this ability and any computing consultant can show you how to use it.

• Budgetary Guidelines and Regulations (Word / PDF)
• Managing Your Club's Budget (Word / PDF) REVISED 9/20/11
• Club Recognition Guidelines (Word / PDF)
• GSA Website Policy (Word / PDF) REVISED 2/1/12
• Encumbrance Form (Excel / PDF) Updated 9/30/11 Try the Excel version, it does the math for you!
• Receiving Form (Word)
• Club Data Form (Word)
• Officer Election Verification Form (Word)
• Senate Election Verification Form (Word)
• General Services Contract (Word)
• Speaker Contract (Word)
• Cosponsorship Agreement (Word)
• Sponsorship Agreement (Word)
• TIN Form (Word)
• Guide to Planning a Gathering on Campus (Word / PDF)

Frequently Used Vendors that will Directly Bill GSA

• Wegman’s (cards can be signed out at either GSA office)
• Franco’s, Zetti’s, or Besta Pizza
• Eaton Office Supply or Staples (GSA will place the order)
• UB Bookstore & UB Micro
• Campus Catering or any Campus Dining and Shops (CDS) organization
• Great Lakes Graphics and Printing
• Any vendor that is willing to accept a PO and invoice for goods or services

Funding Opportunities for GSA Clubs

Scholarly Publication Funding Application

This fund exists to support original and scholarly academic publications such as journals of varying periodicity and media or the formal proceedings of graduate student conferences (Word / PDF).

Deadlines for all all 2011-2012 publications have passed

Special Activities Funding Application

This fund was created to promote activities which will be of benefit to a large number of graduate students (Word / PDF).

Graduate Symposia Application

A graduate symposium is a formal meeting for the discussion of subjects of academic interest. The GSA funds the symposium so as to give graduate students the opportunities to prepare and present research papers to their peers (Word / PDF).

Non-Profit Outreach Application

This program was created to promote service to local non-profit agencies for the betterment of humanity and to encourage graduate student organization involvement in the community (Word / PDF).

Special Activity, Symposia, and Non Profit Outreach Request Deadlines

Special Activity, Symposia, and Non Profit Outreach Request Deadlines

Event Date	Application Deadline
March, 2012	February 22, 2012
April - July, 2012	March 21, 2012

List of all Spring/Summer 2012 Deadlines (Word / PDF)