Constitution of the
Library and Information Studies Graduate Student Association
Graduate School of Education, University at Buffalo
(Ratified March 5, 2014)
The students of the Library and Information Studies Graduate Student Association (LIS-GSA), in recognition of the need for clear communication and interaction between and among students and faculty, in order to further their professional and educational goals, and to improve student life in general, establish the following Constitution.
ARTICLE I: NAME
Henceforth, this organization shall be known as the Library and Information Studies Graduate Student Association (LIS-GSA).
ARTICLE II: MEMBERSHIP
A. All matriculated and non-matriculated students who have been accepted by the LIS Admissions Committee and who are currently enrolled in one or more courses are members of LIS-GSA. LIS alumni who are currently enrolled in courses offered by DLIS shall also be members of LIS-GSA.
- Only members that pay student activities fee can receive funding from the LIS-GSA.
ARTICLE III: STUDENT REPRESENTATIVES
A. The responsibilities of the Student Representatives shall be as follows:
- To serve on the standing committees of the DLIS Committees that require student representation.
- To report regularly to LIS-GSA on the proceedings of those meetings.
ARTICLE IV: OFFICERS
A. Graduate Student Association Senators and Alternates
During general elections the Student Representatives shall choose from among themselves GSA Senators.
- The responsibilities of the Senators from LIS-GSA shall be to attend the University GSA Senate meetings regularly and to report to LIS-GSA on the proceedings of the meetings.
- The remaining LIS-GSA officers shall serve as Alternate Senators whose responsibilities shall be to perform the duties of the GSA Senators in the Senators’ absence.
- During general elections, the Student Representatives shall choose from among themselves a President LIS-GSA.
- The responsibilities of the President shall be to set the agenda for and preside over LIS-GSA meetings and to sign GSA vouchers and other documents requiring the signature of the President of LIS-GSA.
- Shall serve as the student liaison to the DLIS and meet monthly with the Department Chair.
C. Vice President
- During general elections, the Student Representatives shall choose from among themselves a Vice-President of LIS-GSA.
- The responsibilities of the Vice-President shall be to preside over LIS-GSA meetings in the absence of the President and to sign GSA vouchers and other documents requiring the President’s signature upon his/her resignation or removal from office.
- The Vice President shall plan all social events of LIS-GSA, working with the Treasurer to secure funding and communicating with personnel at event venues.
- Responsible for promotions and digital outreach and for collaborating with the Webmaster.
- During general elections, the Student Representatives shall choose from among themselves a Treasurer of LIS-GSA.
- The responsibilities of the Treasurer shall be to sign all checks, vouchers, and encumbrance forms and submit receipts and paperwork to the appropriate body of GSA.
- The treasurer shall receive the allotted annual budget from University GSA and report the amount of money remaining in the budget at each regular LIS-GSA meeting.
- 4. Responsible for handling all transactions (physical, digital, written, etc.) involving LIS-GSA funds.
- During general elections, the Student Representatives shall choose from among themselves a Secretary of LIS-GSA.
- The responsibilities of the Secretary shall be to record the minutes of LIS-GSA meetings and maintain communication between the LIS-GSA officers and the rest of the members of the organization.
ARTICLE V: AD-HOC COMMITTEES
A. Ad-hoc Committees of LIS-GSA
- A majority vote of the Student Representatives shall appoint LIS-GSA members to any ad-hoc committees.
- The committee members shall select a chairperson from among themselves.
- The chair shall report on the activities of the committee at the following regular meeting of LIS-GSA.
ARTICLE VI: ELECTIONS
- Any member of LIS-GSA may be nominated for Student Representative.
- In order to be placed on the ballot, the candidate must submit a petition for candidacy, found on the LIS-GSA website, to the current president or firstname.lastname@example.org. The petition must have the candidates name, five LIS-GSA signatures, and they cannot be current eboard.
- Petitions may be submitted at any time a semester before a current e-board member’s term expires. Members of LIS-GSA may endorse more than one petition.
- Elections shall be held at a general LIS-GSA meeting as needed.
- A special election will be held within three weeks of a vacancy among the Student Representatives caused by resignation, removal or some other reason, if there is no eligible candidate to be appointed to fill the vacancy.
- Elections will be by secret ballot in a manner determined by the current LIS-GSA officers.
- Votes will be counted by the current President of LIS-GSA.
- Those candidates with the most votes will be elected.
- In cases of tie votes, a run-off election shall be held at the next general meeting. General meeting members will be sequestered until a consensus is reached.
C. Term of Office
- The full term of office shall be May to April.
- Students may run for consecutive terms of office.
- Any Student Representative may resign by submitting a letter of resignation to LIS-GSA. The resignation shall be effective upon receipt of the letter by the remaining LIS-GSA officers.
- Any Student Representative may be removed from office through the discipline procedures of Article VII.
- A vacancy among the Student Representatives shall be filled for the remainder of the term of office by appointment of a candidate who had run in the election but who had insufficient votes to be elected. The appointment will be made by the remaining officers of LIS-GSA. If there is no such candidate, a special election will be held as provided in section B.
ARTICLE VII: DISCIPLINE
A.Charges of dishonesty or working against the principles and purposes of the organization as outlined in the preamble of this document may be filed in a written statement signed by a majority of the members of LIS-GSA against a Student Representative.
B. The statement of charges must be submitted to and verified by the officers of LIS-GSA.
C. Upon verification, the Student Representative shall be removed from office.
ARTICLE VIII: GENERAL MEETINGS
A.General meetings of LIS-GSA shall be held at least twice per month.
B.At least two (2) officers and a quorum of four (4) members may call and emergency meeting at any time.
ARTICLE IX: AMENDMENTS
A. Proposed amendments shall be presented to the President of LIS-GSA and must contain the signatures of twenty percent of the members of LIS-GSA.
B. The President shall then submit the proposed amendment to all members of LIS-GSA, in writing, at least one week prior to the referendum on the proposal.
C. The Student Representatives will be responsible for holding the referendum within a month of receiving the proposal.
D.The amendment becomes ratified by an affirmative vote of two-thirds of LIS-GSA members who cast ballots.
ARTICLE X: RATIFICATION
This Constitution becomes ratified by an affirmative vote of two-thirds of LIS-GSA members who cast ballots. One week prior to the ratification vote the proposed constitution must be submitted in writing to all members of the LIS-GSA.